Privacy Policy

1. Introduction

IP System 3 LLC, operating as IPSYS Analytics ("we," "our," or "us"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Schedule Assistant platform ("Service").

By using our Service, you consent to the data practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.

2. Information We Collect

We collect information in the following ways:

2.1 Information You Provide

• Account Information: Name, email address, company name, and password when you register
• Schedule Data: P6/XER files and project schedule data you upload for analysis
• User Feedback: Comments, annotations, and feedback you provide on analysis results
• Communications: Information you provide when contacting us for support

2.2 Automatically Collected Information

• Usage Data: Pages visited, features used, and actions taken within the Service
• Device Information: Browser type, operating system, and device identifiers
• Log Data: IP address, access times, and referring URLs
• Cookies: Session and authentication cookies necessary for Service operation

3. How We Use Your Information

We use collected information for the following purposes:

• Service Delivery: To provide, maintain, and improve our schedule analysis features
• Account Management: To create and manage your user account
• Analysis Processing: To perform DCMA-14 checks, change detection, and other analyses on your uploaded schedules
• Report Generation: To generate executive summaries and deliverables based on your data
• Customer Support: To respond to your inquiries and provide technical assistance
• Service Improvement: To analyze usage patterns and improve our features
• Security: To detect, prevent, and address technical issues and security threats
• Legal Compliance: To comply with applicable laws and regulations

4. Data Storage and Security

We implement industry-standard security measures to protect your data:

• Encryption: All data is encrypted in transit (TLS/SSL) and at rest
• Access Controls: Role-based access controls limit data access to authorized personnel
• Infrastructure: We use secure cloud infrastructure with regular security audits
• Tenant Isolation: Multi-tenant architecture ensures your data is logically separated from other customers

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Retention

We retain your data for as long as your account is active or as needed to provide you services. Specifically:

• Account Data: Retained until you request account deletion
• Schedule Data: Retained until you delete it or close your account
• Analysis Results: Retained with associated schedule data
• Usage Logs: Retained for up to 12 months for security and analytics purposes

Upon account deletion request, we will delete or anonymize your data within 30 days, except where retention is required by law.

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party vendors who assist in operating our Service (e.g., cloud hosting, analytics), bound by confidentiality agreements
• Legal Requirements: When required by law, subpoena, or other legal process
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly authorize sharing
• Protection of Rights: To protect our rights, privacy, safety, or property

7. Your Rights and Choices

You have the following rights regarding your data:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Export: Request a portable copy of your data in a standard format
• Objection: Object to certain processing of your data
• Restriction: Request restriction of processing under certain circumstances

To exercise these rights, please contact us at privacy@ipsysanalytics.com. We will respond to your request within 30 days.

8. Cookies and Tracking

We use essential cookies to operate our Service:

• Authentication Cookies: To keep you logged in securely
• Session Cookies: To maintain your session state
• Preference Cookies: To remember your settings and preferences

We do not use advertising or third-party tracking cookies. You can control cookies through your browser settings, but disabling essential cookies may affect Service functionality.

9. International Data Transfers

Our Service is hosted in the United States. If you access our Service from outside the United States, your information may be transferred to, stored, and processed in the United States where our servers are located.

By using our Service, you consent to the transfer of your information to the United States, which may have different data protection laws than your country of residence.

10. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child under 18, we will take steps to delete such information promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

For significant changes, we will provide additional notice via email or through the Service. Continued use of the Service after changes become effective constitutes acceptance of the revised policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

We will respond to all privacy-related inquiries within 30 days.